You are a business leader who realizes that the team is the most valuable asset. However, once your organization becomes bigger, it may be a real hurdle to monitor all people and allow smooth interaction.
That is where the HR directory software enters into the picture.
A good directory solution helps you to get to know, include, and stay close to your co-workers, learn about the reporting relationships, and keep it handy when you require it. This eventually increases productivity among the departments.
Here are the best 6 advantages of having a high-quality HR directory system in this post:
Document management system for human resources is that the human resource can easily search the document and workflow in case it is required to be signed or reviewed. Automate HR Document Management Software and make it centralized. With an employee file management system, anybody would be able to access his/her files anywhere any time in a secure location.
Facilitates Easy Access to Employee Profiles
A centralized directory of employees can be taken as a database search tool, in which all your personnel details are contained. A few clicks will allow employees to access intricate personal profiles of colleagues throughout the organization.
This comprises usual information such as name, occupation, department, phone numbers and pictures and backgrounds, skills and interest. No longer any flipping through old spreadsheets and folders!
It also has advanced search and filtering features and hence one can find people based on many parameters such as location, team, skills etc.
Streamlines Partnership
Hierarchy to deep employee profiles allows the improvement of cross-functional teaming in hybrid teams.
Employees are in a position where they can easily find and relate with others with the correct talent in tasks and projects. This prevents time wastage and resistance caused by insufficient information.
It is also easy to connect to colleagues through chat, mail or phone directly using a directory that supports the communication tools embedded in it without closing the existing application.
Increases Employee participation
The use of HR directory enables workers to learn about interests and backgrounds of other workers besides the formal titles. This results in greater personal relationships and better camaraderie.
Badges, points, and leaderboards are other gamification points that encourage participation. A culture of appreciation is also formed by birthday reminders as well as peer recognition features.
The directory allows the new hires to learn about teams and get a faster way to navigate the organization during the onboarding process.
Improves the Search of Ability and Talents
Employers are able to obtain a bird view of skill sets on the employee profiles due to a skills directory which is incorporated in an organization.
Require a project to be manned with specialist skills? You are running out of Java developers? The talent available as per requirements will be found quickly by performing a simple search in the HR directory.
The visibility helps with the improved exploitation of available human capital, as well as determine gaps in the skills that require external hires.
Aids HR and applicative functions
A recentized HR directory facilitates numerous HR processes such as:
- Keeping org charts and structure
- Employee tracking Tracking of employee data
- Production of headcount-related reports, demographics and so on.
- Induction and termination of employees
It also enables administration of offices so that they can conveniently assign the desks, parking areas, technical resources such as laptops relative to the relative position of the employees in different workgroups.
Facilitates Experience and Space at the Workplace
HR directory is well-designed and provides access to not only people data, but workplaces and spaces as well.
The employees would be able to find and reserve desks, conference rooms, parking spots etc. within a short time according to availability. This makes an in-person experience seamless with hybrid teams.
Space utilization analytics offers information that can be used to streamline office designs. Location capabilities are used to locate the colleagues in the area so that the face-to-face collaboration could be provided.
Select a Contemporary Solution to the Rewards
Outdated databases and legacy intranets are not going to bring the rich functionalities which businesses require in the present time. Rather, here are some main characteristics of a contemporary tool:
- Safe access to cloud via any device
- Punchy search and filters
- Automated profile provision with company sources
- Drag and drop employee profiling and org charts
- Social aids such as news feeds and peer appreciation
- Applications and offline availability
- Easy self-self profile management
- GDPR and data privacy compliance
A powerful tool such as Share Point Employee Directory and Desk Booking Software by Beyond Intranet can change the face of workforce collaboration and give the HR a turbo boost.
Their SharePoint Employee Directory is easy to navigate so it is easy to locate team members, get to know about supervisor and subordinate structures, and be able to work across functions. And the dynamic desk booking software can support new trends in a workplace such as: hot-desking and hybrid work.
The Bottom Line
HR solutions enable HR automation and employee personalization by collecting and storing data and relationships about people in a centralised location. This enables you to develop a collaborative high performing work environment.
Then why not do away with fiddling with mucky spreadsheets or frozen databases. Make a smart investment in an intelligent HR directory with a measurable effect and improved communication, hassle-free onboarding, increased transparency, and administration ease.
Bottom line is that? A good HR directory is the key to useful, interactive and progressive workplace environments.